Summer & Winter Sessions Appeal Policy | Rutgers University

The Office of Summer & Winter Sessions will consider appeals that are related to the following:

  • ·         Late Registration: a request to register after the start of a session.

  • ·        Cancellation:  a request to cancel a course registration. No grade will be assigned.

  • ·         Withdrawal with a partial refund:  a request to receive a W grade and a 50% tuition refund.

  •      Withdrawal with no refund: a request to receive a W grade and no refund.

Grounds for Ineligibility
The Office of Summer & Winter Sessions will not accept an appeal if it applies to:

  • ·         A Rutgers Law School course

  • ·         A Rutgers Business School Graduate course

  • ·         A Qualified Unemployed Workers Tuition Waiver Program participant

Please contact the Business or Law School directly if you have questions or concerns about your summer or winter registration and/or payment transactions.

Participants of the Qualified Unemployed Workers Tuition Waiver Program can submit an appeal directly to the Department of Labor & Workforce Development (see section (K) of the Rutgers University Tuition Waiver Policy for Qualified Unemployed Workers).   

Grounds for Appeal
If you have experienced special circumstances that caused you to miss a deadline for dropping, withdrawing, or adding a course  (e.g. your own hospitalization, a death in the family) you may appeal for a review of your case.  Please discuss with the Office of Financial Aid how your aid package may be affected before submitting your appeal.     

You are strongly encouraged to include documentation with your appeal application. It is presumed that each appeal is unique, and therefore your supporting documentation must directly relate to your claim for appeal.  The deadline to submit a winter session appeal is March 31.

Appeal decisions are generally made within 5 business days of receiving the appeal.  An appeal decision may be delayed if the appeal application is incomplete, lacking documentation, or if consultation with other University offices is necessary.  Decisions from the Office of Summer & Winter Sessions are final.   Decisions can be appealed only if new documentation or information is submitted for review.  New documentation must be considered relevant by the Office of Summer & Winter Sessions to justify further review.   Simply disagreeing with the decision is not grounds for reconsideration.

If your appeal is approved, you may be entitled to a refund. Consult with Student Accounting or Financial Aid to discuss if you are eligible to receive a refund and the refund process.

Appeal Form
The appeal form is located under Available Applications in the Summer & Winter Sessions Application Portal (SWAP).   Documentation in support of your request must be uploaded directly to SWAP.  New users must complete a short signup form to create an account by clicking the "Get Started" button. Once your account is created, please select the appropriate appeal, complete it, and submit it.

Confirmation of Attendance
University deadlines, costs, and policies are accepted by students upon confirmation of attendance via the RU Here confirmation of attendance process. 

It is the responsibility of the student to make all registration cancellations and/or course changes before the Winter Session cancellation, change of course, or withdrawal deadlines. Winter Session policies, course information, and important dates and deadlines can be found on our website:

Back to Top
Back to Top